Travel Grants

Our Travel Grant aims to assist Purdue graduate students in
attending academic conferences
We hope this grant enhances the academic development of our awarded students and 
augments the overall quality of research at Purdue

-- Funding Amount --

 

We offer THREE TIERS

of grant awards to account for the varying number of applications and funding from year-to-year.

The total number of awards

each month varies based on

applicant pool size and budget.

2

3

1

$750

$500

$250

* Funded by

   Graduate School

-- Deadlines and Review Schedule --

 

Please consider the following two policies to choose a submission deadline:

  1. Our Travel Grants are reviewed once-per-month

  2. Travel must occur 1-4 months after the submission deadline

Next Deadline: November 6, 2019

Award Notification for 10.02.19 Deadline: 11.20.19

See the Grants Main Page for a Full List of Submission Deadlines

 
 

-- Application Instructions --

Important Notes: 

  1. Applicants MUST BE PRESENTING PURDUE RESEARCH at the conference (oral, poster, etc.)

  2. Each Purdue graduate student may only SUBMIT ONE APPLICATION PER SEMESTER

  3. Each Purdue graduate student may only RECEIVE ONE AWARD PER FISCAL YEAR (Summer - Spring)

  4. Incomplete applications will NOT be considered for funding, so double-check completion prior to submission

READ EXPENSE REIMBURSEMENT POLICY BEFORE APPLYING:

In order for your expenses to be reimbursed, we strongly recommend that all applicants familiarize themselves with reimbursement procedures and policies HERE BEFORE traveling or making any purchases related to the applicant’s grant application.

 

The PROPER DOCUMENTATION for each expense MUST be submitted in order for it to be reimbursed. As you make purchases, save your receipts and be sure those receipts contain all necessary information listed HERE.

1

2

3

Complete the APPLICATION ESSAY using the Following Guidelines

ESSAY PROMPT:

In 500 words or less (excluding title) please describe your research and the importance of attending this conference. Please keep in mind that your application will most likely be reviewed by someone outside your field, thus write for someone who might not be familiar with your subject area.

ESSAY RUBRIC:

Since your essay will be the only component of the application used for scoring, please pay careful attention to the rubric provided below to ensure the best possible outcome. Travel Grants are competitive and applicants are expected to thoroughly address each criterion.

 

FORMATTING INSTRUCTIONS:

  • All essays should fit on 1 PAGE using 1” margins and size 11 Arial Font

    • ​Any application not formatted correctly will be docked 1 point on the final evaluation

  • To assure a double-blind review, DO NOT INCLUDE any identifying information, such as:

    • Your name

    • Your advisor’s name

    • Collaborators’ names

  • Save your application essay as a Word Document with the following naming scheme:
    Lastname_Firstname_TravelGrant.docx

    • Any essays not named correctly will be docked 1 point on the final evaluation

Ask your PROFESSOR for an E-MAIL CONFIRMATION of Conference Travel

The e-mail should include:

  1. Your name

  2. The name of the conference or event

  3. The date and place of the conference or event

  4. A statement that your advisor supports your attendance to that conference or event

  5. A statement as to how your expenses will be paid prior to and during the trip:

    1. Either your personal credit/debit card, OR 

    2. Your department (such as through a Purdue credit card or account)

      • If your department is paying, your advisor must provide the names of any other individuals among whom the costs of the trip will be split or shared.

 

E-mails should be sent from your professor's email address to travelpgsg@gmail.com by the application deadline 

Important: your advisor’s statement must include all of these components!

When Ready, SUBMIT Your Application through the Online QUALTRICS PORTAL

  • After completing the application, the survey will provide you with a pdf of your responses. It is the applicant’s responsibility to double-check the completion and accuracy of your responses.

 

- Vice Chair Office Hours - 

If you would like in-person help with your application, the Travel Grant vice chair will be available on the following days at the Purdue Graduate Student Center (PGSC), room 108 from 12pm to 1pm:

● October 28th, 2019
● November 25th, 2019
● January 6th, 2020
● January 27th, 2020
● February 24th, 2020
● March 30th, 2020

Please reload

-- Application Rubric --

 

There are 10 criteria (each worth 5 points) for a possible total 50 points

Criteria 1-5: Description of Research (25 Points Total)

*Zero points given to each criteria unaddressed

CRITERION

1-2 (POOR)

3 (FAIR)

4-5 (EXCELLENT)

Description of research is understandable by a universal audience and free of subject specific jargon

Vague or unclear description. Too much jargon or assumptions of reader knowledge to understand the description.

Acceptable description.

May be lacking a few important details or include some jargon/ assumptions of knowledge, but the reader is still able to follow.

Clear and detailed description that is easy to follow.

Description of research is

brief yet contains all

relevant information

Long rambling description of research to the point of distraction. May provide many irrelevant details. May be difficult to follow.

Acceptable description. May provide some irrelevant details that make the application somewhat difficult to follow.

A brief yet informative description of the research that provides the reader with the necessary information.

Research methods are

briefly discussed

Note that methods will vary based on the field or area of research. Reviewers will score based on how well the applicant addresses this criterion,
NOT on their perceived validity of the method.

The description of the methods does not provide enough information for the reviewer to understand what the applicant did. Too much jargon may make it difficult for the reviewer to follow.

Provides information on methods but may be lacking enough detail for the reviewer to completely understand what the applicant did. May contain a small amount of jargon.

Description of methods is clear and detailed enough that the reviewer can understand what the applicant did. No jargon.

Purpose of the research is

clearly stated

Statement of goals is vague or hard to follow.

Statement of goals is present but difficult to follow or missing important details.

Clear statement of goals that is easy to follow and provides adequate detail.

The innovative nature of the presented work, and its larger impact on the field,

is briefly described

Note that the description of innovation may vary based on the field or area of research. Reviewers should score based on how well the applicant addresses this criterion.

Description of innovation is vague. Applicant does not make a strong argument for how the research contributes any new findings to the field or that the methods used were novel.

Description of innovation is acceptable. May be missing some important details or could make a stronger argument for innovation.

Description of innovation is strong. Based on the description, it is clear to the reviewer that this research is innovative.

Criteria 6-7: Involvement and Importance (10 Points Total)

*Zero points given to each criteria unaddressed

CRITERION

1-2 (POOR)

3 (FAIR)

4-5 (EXCELLENT)

Description of applicant’s involvement should tell how the applicant was involved in the research; should be significant

Description of applicant’s involvement is vague.

Applicant had minimal involvement in the research.

Applicant is involved in the research. Acceptable description of involvement.

Detailed and clear description of the applicant’s involvement. It’s clear that the applicant was highly involved in the research.

Description of career impact should include details on the benefits and opportunities conference attendance

will provide

Vague description of impact. Minimal impact of the applicant’s career.

Acceptable description of impact. Description does not go beyond typical benefits (presentation/ networking).

Detailed description of career impact. The event will have a strong impact on the

applicant’s career.

Criteria 8-10: Quality (15 Points Total)

CRITERION

1-2 (POOR)

3 (FAIR)

4-5 (EXCELLENT)

Application is organized in a manner that is logical and easy to follow

Not logically organized. Hard to read and identify were rubric criteria are being addressed. Terrible/non-intuitive flow.

Application is organized and there is a logical flow of ideas. The reader can identify where rubric criteria are being addressed.

Logically organized in a manner that is coherent and easy to follow. It is very easy for the reader to identify where rubric criteria are being addressed in the application.

Application is free of spelling, grammar, and punctuation errors

The writing is full of grammar, punctuation, and spelling mistakes to the point of distraction.

The writing has some grammar, punctuation, or spelling errors but does not impact the readers’ ability to understand the writing.

Writing is free of errors.

General Feel

This is a very poor application.

This application is average.

This application is among

the best.

Following scoring, reviewers will be asked to recommend a Tier Placement:

TIER 4

TIER 3

TIER 2

TIER 1

This is a poor application and should not be funded.

This application meets criteria and should be funded at $250.

This application is good and should be funded at $500.

This application is excellent and should be funded at $750.

-- Additional Links --

 
Have Questions about our Travel Grant?

Reach out to our Travel Grant Vice-Chair for more info @ travelpgsg@gmail.com

Last Updated September 2019 by Purdue Graduate Student Government.

Contact our Public Relations Officerpgsg.pro@gmail.com