Symposium Grants

Our Symposium Grant assists Purdue University Graduate Student Organizations (GSOs) in hosting academic symposiums that will offer graduate students
unique professional and academic development opportunities
Definition of Symposium:
For the purpose of this grant, a symposium is a short, 1-2 day conference on a specific topic organized by multiple GSOs that has an academic focus in a professional setting and features student involvement, meaning students present and receive feedback on their work.
 
In order to qualify for this grant, multiple GSOs must assist in planning/organizing the symposium.
One GSO will serve as the primary GSO in which PGSG will send notifications and
funding on behalf of the symposium.
 

-- Funding Amount --

Applicants may request up to 30% of their total budget and no more than $2,000 of funding

When possible, it is the policy of the Symposium Grant to award “all” or “none” of the requested amount

to an applicant. During periods of high application volume  some organizations may be offered a lesser amount than what they requested. Additionally, GSOs that have applied for or been awarded GSOGA funding can apply

for the Symposium Grant, provided that the event was not listed on their GSOGA application

and meets the Symposium Grant Criteria

-- Deadlines and Review Schedule --

Next Deadline: December 4, 2019

For symposiums occurring during the months of March to June, 2020

 

Scheduling for remaining Symposium Grant deadlines:

March 4, 2020 Deadline - Symposiums occurring from July to October, 2020

See the Grants Main Page for a Full List of Submission Deadlines

 
 

-- Application Instructions --

Symposium Grant Eligibility:

  1. The event must be organized by graduate student organizations (GSOs) and appeal to graduate students from multiple departments.  

  2. The event must have multiple funding sources. These sources can include, but are not limited to, departments, programs, fundraisers, and organizations.   

  3. Applicants may not request more than 30% of their total budget. 

  4. Applicants may not request more than $2,000. 

  5. The Symposium Grant sponsors academic symposiums, not primarily social or networking events. 

  6. The Symposium Grant does not fund events that are funded by GSOGA (ie. GSOs that have applied for or been awarded GSOGA funding can apply for the Symposium Grant, provided that the event was not listed on their GSOGA application and meets the Symposium Grant Criteria).

1

2

​Complete the application using the following guidelines:

  • Failure to follow application formatting instructions will result in a loss of points.

 

Please note that our formatting instructions have changed. Be sure to follow the instructions below and see the example application!

 

Your application should be compiled into a single Google Doc with the title being the year, the month of the application deadline, and the title of your symposium.

Ex.  2019_03_Our Awesome Symposium

Your document will be 4 pages with up to 2 pages of supplemental information. The first page will be a cover page and the following pages will be essays (prompts below). Please use Arial size 11 font and ensure each essay is only a single page with 1” margins. Your budget table and any figure legends may use smaller font, but no less than size 9. 

 

Title page:

The first page should include the following information: 

  • Title of your symposium

  • Date of the symposium

  • Primary GSO

  • Other involved GSOs

  • Total Income ($$)

  • Total Expenses ($$)

  • Amount requested from PGSG ($$)

 

Essay #1 (Purpose and Impact):

Please address the following four prompts on purpose and impact:

  1. Detailed description of the events and activities that will take place at the symposium

  2. Description of how the symposium fulfills the needs of Purdue graduate students

  3. Description of the departments and GSOs involved in organizing/attending the symposium

  4. Description of the professional and academic development opportunities available to graduate students at the symposium

Essay #2 (Financial Need):

Please address the following two prompts on financial need:

  1. Description of efforts to reduce costs

  2. Description of efforts to solicit funds from other sources

Essay #3 (Budget):

Please provide a detailed and justified budget that includes:

  1. A breakdown of estimated purchases

  2. Amounts provided by other funding sources

  3. How funds from the Symposium Grant will be spent

  4. The number of graduate students, post-docs, and faculty expected to attend the symposium

Essay #4 (Optional - Supplemental Information):

You may submit up to TWO pages of supplemental information if you feel extra information about the symposium will benefit the reviewers in making their decision, including but not limited to:

  1. A budget from the symposium if it has occurred in previous years

  2. A link to the webpage of the symposium

  3. An official or tentative program for the symposium

 

​You will not be penalized if you do not supply this information! You will be penalized if this information does not follow the formatting instructions!

Note that supplementary materials provided should be directly relevant to the application and should be referenced in the main application (Purpose and Impact, Budget, or Financial Need sections).

 

Application Rubric

Please pay careful attention to the Symposium rubric to ensure the best possible outcome.

 

Any questions regarding your application can be directed to the Symposium Vice Chair at symposium.pgsg@gmail.com.

When Ready, SUBMIT Your Application through the Online QUALTRICS PORTAL

After completing the application, the survey will provide you with a pdf of your responses. It is the applicant’s responsibility to double-check the completion and accuracy of your responses.

- Vice Chair Office Hours - 

If you would like in-person help with your application, the Symposium Grant vice chair will be available on the following days at the Purdue Graduate Student Center (PGSC), room 108 from 5pm to 6pm:

● October 31st, 2019
● November 26, 2019 **note this is a Tuesday because of Thanksgiving
● January 7th, 2020 **note this is a Tuesday because of New Year's
● January 30th, 2020
● February 27th, 2020
● April 2nd, 2020

Please reload

-- Application Rubric --

 

There are 10 criteria (each worth 5 points) for a possible total 50 points

Criteria 1-4: Purpose and Impact (20 Points Total)

*Zero points given to each criteria unaddressed

CRITERION

1-2 (POOR)

3 (FAIR)

4-5 (EXCELLENT)

Description of the event/activity is

clear and concise

Vague, unclear, or rambling description of the event.

Acceptable explanation of the event that is fairly clear and concise.

Exceptional and detailed description of specific activities occurring at the event.

Description of how this event fulfills a need(s) of Purdue graduate students, that would not otherwise be addressed without this event, is 

clear and concise

There are similar events on or near campus that also meet the needs addressed by this event and/or this event address very few needs.

There are few similar events on or near campus. Addresses several needs.

There are no other events like this one on or near campus and this event clearly addresses the needs of graduate students.

Description of departments/disciplines expected to participate (organizing & attending) in

the event is provided

Topics/activities covered by the event are specific to only a few disciplines. The event brings students, faculty, and staff from only a few departments.

Topics/activities covered by the event are of interest to an acceptable number of disciplines. The event brings students, faculty, and staff from several departments and a few other universities.

Topics/activities covered by the event are of interest to many disciplines across campus. The event brings students, faculty, and staff from many departments and several other universities.

Opportunities for professional and academic development available to graduate students are specifically defined

Lack of opportunities for professional and academic development.

Standard opportunities (e.g. poster sessions, networking) for professional and academic development.

Provides detailed descriptions of opportunities for professional and academic development that go above and beyond standard opportunities.

Criteria 5-7: Financial Need (15 Points Total)

*Zero points given to each criteria unaddressed

CRITERION

1-2 (POOR)

3 (FAIR)

4-5 (EXCELLENT)

Detailed and justified budget is provided and includes a break down of estimated purchases, amounts provided by other funding sources, how funds from the Symposium Grant will be spent, and the number of graduate students, post-docs, and faculty expected to attend the event

Budget is present but poorly developed. Few details are provided. The amount requested is unreasonable relative to the number expected to attend.

Budget is good but missing some details (ex. exact amounts). The amount requested is reasonable

relative to the number

expected to attend.

Extremely detailed budget. The amount requested is extremely reasonable relative to the number expected to attend.

Clear and concise description of how the organizing committee of the event has made efforts to reduce costs is provided

Few/minimal attempts to reduce costs described.

Some attempts to reduce costs are described.

Many attempts to reduce costs are described.

Clear and concise description of efforts to solicit funds from other sources is provided

Few attempts to solicit funds from other sources described. No or few other sponsors for this event.

Some attempts to solicit funding from other sources described. The event already has several sponsors.

Many attempts to solicit funding from other sources described. The event already has many sponsors.

Criteria 8-10: Quality (15 Points Total)

CRITERION

1-2 (POOR)

3 (FAIR)

4-5 (EXCELLENT)

Application is organized in a manner that is logical and easy to follow

Not logically organized. Hard to read and identify were rubric criteria are being addressed. Terrible/non-intuitive flow.

Application is organized and there is a logical flow of ideas. The reader can identify where rubric criteria are being addressed.

Logically organized in a manner that is coherent and easy to follow. It is very easy for the reader to identify where rubric criteria are being addressed in the application.

Application is free of spelling, grammar, and punctuation errors

The writing is full of grammar, punctuation, and spelling mistakes to the point of distraction.

The writing has some grammar, punctuation, or spelling errors but does not impact the readers’ ability to understand the writing.

Writing is free of errors.

General Feel

This is a very poor application.

This application is average.

This application is among

the best.

-- Symposium Financial Report --

 

Your organization will need to submit an annual report within 1 month of your symposium award. This annual report should include be submitted via the Qualtrics portal below.

 

Your report should be compiled into a single Google Doc and titled with the year, month of funding, name of your symposium, and “financial report” (see below for example)

Ex.  2019_08_Cat Lovers Unite_Financial Report

Please use Arial size 11 font and 1” margins. Your budget table and any figure legends may use smaller font, but no less than size 9

 

Page 1: Title page

The first page should include the following information: 

  • Primary GSO

  • Funding round of Symposium award

  • Amount awarded

 

Page 2: Budget report

Please report the actual amount spent on your events. Include the budget table from your application with additional columns showing the actual amount spent and the difference between the amount requested and actual amount (amount requested - amount spent)

 

Page 3: Additional details

Please provide any additional details you think are important for the Grant and Allocation Committee to know about the way you spent your funds.

FAILURE TO SUBMIT AN ANNUAL REPORT:

If your organization fails to submit a financial report, your next Symposium application will be docked 10 points until your financial report is submitted to bring you back to good standing.  

-- Additional Links --

Have Questions about our Symposium Grant?

Reach out to our Symposium Grant Vice-Chair for more info at symposium.pgsg@gmail.com

Last Updated September 2019 by Purdue Graduate Student Government.

Contact our Public Relations Officerpgsg.pro@gmail.com