Our Symposium Grant assists Purdue University Graduate Student Organizations (GSOs) in hosting academic symposiums that will offer graduate students
unique professional and academic development opportunities
Definition of Symposium:
For the purpose of this grant, a symposium is a short, 1-2 day conference on a specific topic organized by multiple GSOs that has an academic focus in a professional setting and features student involvement, meaning students present and receive feedback on their work.
In order to qualify for this grant, multiple GSOs must assist in planning/organizing the symposium.
One GSO will serve as the primary GSO in which PGSG will send notifications and
funding on behalf of the symposium.
-- Funding Amount --
Applicants may request up to 30% of their total budget and no more than $2,000 of funding
When possible, it is the policy of the Symposium Grant to award “all” or “none” of the requested amount
to an applicant. During periods of high application volume some organizations may be offered a lesser amount than what they requested. Additionally, GSOs that have applied for or been awarded GSOGA funding can apply
for the Symposium Grant, provided that the event was not listed on their GSOGA application
and meets the Symposium Grant Criteria
-- Deadlines and Review Schedule --
Next Deadline: March 4, 2020
For symposiums occurring during the months of July to October, 2020
Award Notification for 03.04.20 Deadline: 04.15.20
-- Application Instructions --
Symposium Grant Eligibility:
The event must be organized by graduate student organizations (GSOs) and appeal to graduate students from multiple departments.
The event must have multiple funding sources. These sources can include, but are not limited to, departments, programs, fundraisers, and organizations.
Applicants may not request more than 30% of their total budget.
Applicants may not request more than $2,000.
The Symposium Grant sponsors academic symposiums, not primarily social or networking events.
The Symposium Grant does not fund events that are funded by GSOGA (ie. GSOs that have applied for or been awarded GSOGA funding can apply for the Symposium Grant, provided that the event was not listed on their GSOGA application and meets the Symposium Grant Criteria).
-- Application Rubric --
There are 10 criteria (each worth 5 points) for a possible total 50 points
Criteria 1-4: Purpose and Impact (20 Points Total)
*Zero points given to each criteria unaddressed
Description of the event/activity is
clear and concise
Vague, unclear, or rambling description of the event.
Acceptable explanation of the event that is fairly clear and concise.
Exceptional and detailed description of specific activities occurring at the event.
Description of how this event fulfills a need(s) of Purdue graduate students, that would not otherwise be addressed without this event, is
clear and concise
There are similar events on or near campus that also meet the needs addressed by this event and/or this event address very few needs.
There are few similar events on or near campus. Addresses several needs.
There are no other events like this one on or near campus and this event clearly addresses the needs of graduate students.
Description of departments/disciplines expected to participate (organizing & attending) in
the event is provided
Topics/activities covered by the event are specific to only a few disciplines. The event brings students, faculty, and staff from only a few departments.
Topics/activities covered by the event are of interest to an acceptable number of disciplines. The event brings students, faculty, and staff from several departments and a few other universities.
Topics/activities covered by the event are of interest to many disciplines across campus. The event brings students, faculty, and staff from many departments and several other universities.
Opportunities for professional and academic development available to graduate students are specifically defined
Lack of opportunities for professional and academic development.
Standard opportunities (e.g. poster sessions, networking) for professional and academic development.
Provides detailed descriptions of opportunities for professional and academic development that go above and beyond standard opportunities.
Criteria 5-7: Financial Need (15 Points Total)
*Zero points given to each criteria unaddressed
Detailed and justified budget is provided and includes a break down of estimated purchases, amounts provided by other funding sources, how funds from the Symposium Grant will be spent, and the number of graduate students, post-docs, and faculty expected to attend the event
Budget is present but poorly developed. Few details are provided. The amount requested is unreasonable relative to the number expected to attend.
Budget is good but missing some details (ex. exact amounts). The amount requested is reasonable
relative to the number
expected to attend.
Extremely detailed budget. The amount requested is extremely reasonable relative to the number expected to attend.
Clear and concise description of how the organizing committee of the event has made efforts to reduce costs is provided
Few/minimal attempts to reduce costs described.
Some attempts to reduce costs are described.
Many attempts to reduce costs are described.
Clear and concise description of efforts to solicit funds from other sources is provided
Few attempts to solicit funds from other sources described. No or few other sponsors for this event.
Some attempts to solicit funding from other sources described. The event already has several sponsors.
Many attempts to solicit funding from other sources described. The event already has many sponsors.
Criteria 8-10: Quality (15 Points Total)
Application is organized in a manner that is logical and easy to follow
Not logically organized. Hard to read and identify were rubric criteria are being addressed. Terrible/non-intuitive flow.
Application is organized and there is a logical flow of ideas. The reader can identify where rubric criteria are being addressed.
Logically organized in a manner that is coherent and easy to follow. It is very easy for the reader to identify where rubric criteria are being addressed in the application.
Application is free of spelling, grammar, and punctuation errors
The writing is full of grammar, punctuation, and spelling mistakes to the point of distraction.
The writing has some grammar, punctuation, or spelling errors but does not impact the readers’ ability to understand the writing.
Writing is free of errors.
This is a very poor application.
This application is average.
This application is among
-- Symposium Financial Report --
Your organization will need to submit an annual report within 1 month of your symposium award. This annual report should include be submitted via the Qualtrics portal below.
Your report should be compiled into a single Google Doc and titled with the year, month of funding, name of your symposium, and “financial report” (see below for example)
Ex. 2019_08_Cat Lovers Unite_Financial Report
Please use Arial size 11 font and 1” margins. Your budget table and any figure legends may use smaller font, but no less than size 9.
Page 1: Title page
The first page should include the following information:
Funding round of Symposium award
Page 2: Budget report
Please report the actual amount spent on your events. Include the budget table from your application with additional columns showing the actual amount spent and the difference between the amount requested and actual amount (amount requested - amount spent)
Page 3: Additional details
Please provide any additional details you think are important for the Grant and Allocation Committee to know about the way you spent your funds.
FAILURE TO SUBMIT AN ANNUAL REPORT:
If your organization fails to submit a financial report, your next Symposium application will be docked 10 points until your financial report is submitted to bring you back to good standing.