Professional Grants

Our Professional Grant aims to provide financial assistance for costs associated with academic and professional development to graduate students
 
This grant is intended to reimburse costs that fall Outside-the-Scope of research oriented expenses. Assistance offered by the Professional Grant are for professional or academic development activities,
such as attending professional venues and/or workshops. We hope to support students who strive to
gain a competitive edge in the job market through these academic and professional endeavors.
 

-- Funding Amount --

Exact funding amount will depend on each individual application;

however, maximum is set at $750

Applicants are required to provide justification for the amount of funding they are requesting, following to the Budget section in the Evaluation Rubric document. Unfortunately, full funding is not guaranteed due to

the relatively small budget and large volume of applications we receive each month.

 

-- Deadlines and Review Schedule --

 

Please consider the following two policies to choose a submission deadline:

  1. Our Professional Grants are reviewed once-per-month

  2.  Events involving travel should occur at least 1 month after the submission deadline. Applications not involving travel should be submitted before expenses occur.

  3. Applicants can expect to receive their decision no later than six weeks after submission

  4. Professional grant awards will expire 2 months from the award or travel date
    indicated on the application (whichever occurs later).

 

Next Deadline: November 6, 2019

 

Award Notification for 10.02.19 Deadline: 11.20.19

See the Grants Main Page for a Full List of Submission Deadlines

-- Outside-the-Scope Defined --

 

An up-to-date version of the Professional Guidelines can be found here.

Items Outside-the-Scope of the Professional Grant include any and all expenses directly related to your research:

NOT FUNDED

  • Supplies for thesis (e.g. reagents, equipment, etc.)

  • Travel to work on thesis at another site,
    such as a collaborator’s lab

  • Training, courses, or workshops required for thesis

  • Workshops or courses that provide techniques
    used for thesis work

  • Travel to present thesis work

  • Books for coursework or thesis

  • Publication fees

  • Equipment used required for thesis work

  • Travel to present work of any kind (thesis, projects, etc)

FUNDED

  • Workshops that support professional development and/or career advancement. Workshops may provide training, skill, or knowledge that the applicant would not otherwise be exposed to through thesis work or coursework at Purdue

  • Networking/professional development events

  • Experiences beneficial for career advancement that applicant would otherwise not be exposed to by thesis or coursework (non-thesis related)

  • Training certificates

  • Internships and externships

  • Equipment that will be used in career (not just for thesis work)

Furthermore, as this grant is designed to help the graduate student, funds will NOT be given for purchases that should be paid for by advisors (e.g., Purdue University tuition and fees).

 

Applicants are encouraged to email the Vice Chair (professionalpgsg@gmail.com) before starting an application to assess whether they are within the scope of the Professional Grant.

 

READ EXPENSE REIMBURSEMENT POLICY BEFORE APPLYING:

In order for your expenses to be reimbursed, we strongly recommend that all applicants familiarize themselves with reimbursement procedures and policies HERE BEFORE traveling or making any purchases related to the applicant’s grant application.

 

The PROPER DOCUMENTATION for each expense MUST be submitted in order for it to be reimbursed. As you make purchases, save your receipts and be sure those receipts contain all necessary information listed HERE.

-- Application Instructions --

Important Notes: 

  1. Each Purdue graduate student may only SUBMIT ONE APPLICATION PER SEMESTER

  2. Each Purdue graduate student may only RECEIVE ONE AWARD PER FISCAL YEAR (Summer - Spring)

  3. Incomplete applications will NOT be considered for funding, so double-check completion prior to submission

1

2

Complete the TWO APPLICATION ESSAYS using the Following Guidelines

ESSAY PROMPT #1:

In 500 words or less (excluding title) please describe the activity for which this grant is intended to support. This essay will be judged by the criteria in the Purpose and Impact Sections of the Application Rubric. Additionally, please keep in mind that your application will most likely be reviewed by someone outside your field, thus write for someone who might not be familiar with your subject area.

ESSAY PROMPT #2:

In 1 page or less, please justify the amount of money you are requesting. This essay will be judged by the criteria in the Budget Section of the Application Rubric.

APPLICATION RUBRIC:

Since your essays will be the only component of the application used for scoring, please pay careful attention to the rubric provided below to ensure the best possible outcome. Professional Grants are competitive and applicants are expected to thoroughly address each criterion.

 

FORMATTING INSTRUCTIONS:

  • All essays should fit on 1 PAGE using 1” margins and size 11 Arial Font

    • ​Any application not formatted correctly will be docked 1 point on the final evaluation

  • To assure a double-blind review, DO NOT INCLUDE any identifying information, such as:

    • Your name

    • Your advisor’s name

  • Save both essays as a Word Documents with the following naming schemes:

    • ESSAY #1: Lastname_Firstname_Purpose_Impact.docx

    • ESSAY #2: Lastname_Firstname_Budget_Justification.docx

      • Any essays not named correctly will be docked 1 point on the final evaluation

When Ready, SUBMIT Your Application through the Online QUALTRICS PORTAL

  • After completing the application, the survey will provide you with a pdf of your responses. It is the applicant’s responsibility to double-check the completion and accuracy of your responses.

  • Changes to an application may be made by resubmitting a new application prior to the application date. Should changes be made, please notify the professional grant vice chair so that the most updated application is reviewed.

- Vice Chair Office Hours - 

If you would like in-person help with your application, the Professional Grant vice chair will be available on the following days at the Purdue Graduate Student Center (PGSC), room 108 from 1pm to 2pm:

● October 29th, 2019
● November 26th, 2019
● January 7th, 2020* (Christmas/New Year's break is the week before)
● January 28th, 2020
● February 25th, 2020
● March 31st, 2020

Please reload

 

-- Application Rubric --

There are 10 criteria (each worth 5 points) for a possible total 50 points

Criteria 1-2: Purpose (10 Points Total)

*Zero points given to each criteria unaddressed

CRITERION

1-2 (POOR)

3 (FAIR)

4-5 (EXCELLENT)

Description of the event/activity is

clear and concise

Vague, unclear, or rambling description to the point of distraction.

Acceptable explanation of the event that is fairly clear and concise.

Exceptional and detailed description of specific activities occurring at the event.

Description of what the applicant will be doing is

clear and concise

Vague, unclear, or rambling description to the point of distraction.

Acceptable description that is fairly clear and concise.

Exceptional and detailed description of specific activities.

Criteria 3-4: Impact (10 Points Total)

*Zero points given to each criteria unaddressed

CRITERION

1-2 (POOR)

3 (FAIR)

4-5 (EXCELLENT)

The relevance of the activity to the applicant’s professional development is described

Vague description and/or unclear how the event/activity is necessary for the applicant to achieve their career goals.

Acceptable description. It is fairly clear how the event/activity is necessary for the applicant to achieve their career goals.

Exceptional description that clearly describes how the event/activity is necessary for the applicant to achieve their career goals.

The benefits of the activity,

that is how the event/activity

will serve as a professional development activity,

is described

Description is vague and/or it is unclear how the activity/event will benefit the applicant professionally.

Acceptable amount of detail. It is somewhat clear how the event/activity will benefit the applicant professionally.

Exceptional description. It is clear the event/activity will benefit the applicant professionally.

Criteria 5-7: Budget (15 Points Total)

*Zero points given to each criteria unaddressed

CRITERION

1-2 (POOR)

3 (FAIR)

4-5 (EXCELLENT)

A clear concise itemized description of how the funds will be spent is provided

Itemized budget is lacking essential details, presented in a disorganized fashion, and/or is difficult to follow.

Itemized budget may be missing minor details or somewhat difficult to follow.

Itemized budget provides all important details, is well organized, and easy to follow.

Applicant describes their efforts to reduce costs and

minimize expenses

A vague description or minimal efforts to reduce costs.

Acceptable description lists some efforts to reduce costs.

A detailed description that clearly indicates the applicant has put forth a sincere effort to reduce costs.

A concise and descriptive description is given for efforts made or planned to solicit other funds, and/or a clear explanation of why cost is not covered by any other sources

Note that applicants do not need to have funding secured from another source, but should have applied for other funding sources. Applicants will not be penalized if they are waiting to hear back on other funding or were denied from other sources.

Vague description or minimal efforts to solicit other funds.

A detailed description that clearly indicates the applicant has put forth a sincere effort to solicit other funds.

Criteria 8-10: Quality (15 Points Total)

CRITERION

1-2 (POOR)

3 (FAIR)

4-5 (EXCELLENT)

Application is organized in a manner that is logical and easy to follow

Not logically organized. Hard to read and identify were rubric criteria are being addressed. Terrible/non-intuitive flow.

Application is organized and there is a logical flow of ideas. The reader can identify where rubric criteria are being addressed.

Logically organized in a manner that is coherent and easy to follow. It is very easy for the reader to identify where rubric criteria are being addressed in the application.

Application is free of spelling, grammar, and punctuation errors

The writing is full of grammar, punctuation, and spelling mistakes to the point of distraction.

The writing has some grammar, punctuation, or spelling errors but does not impact the readers’ ability to understand the writing.

Writing is free of errors.

General Feel

This is a very poor application.

This application is average.

This application is among

the best.

Following scoring, reviewers will be asked to recommend a Tier Placement:

TIER 4

TIER 3

TIER 2

TIER 1

This is a poor application and should not be funded.

This application meets criteria and should receive partial funding.

This application is good and should receive partial funding.

This application is excellent and should be fully funded.

-- Additional Links --

 
Have Questions about our Professional Grant?

Reach out to our Professional Grant Vice-Chair for more info @ professionalpgsg@gmail.com

Last Updated September 2019 by Purdue Graduate Student Government.

Contact our Public Relations Officerpgsg.pro@gmail.com