-- Funding Amount --

GSOGA Grants

Our Graduate Student Organization Grant Allocation (GSOGA) Award provides funding to Graduate Student Organizations to support their
activities, events, and programs
 
Such activities and events should enhance graduate student quality of life, allow opportunities for academic, professional, and personal development, promote engagement with the community, and create a forum for the exchange of information and ideas.
Note: You no longer need to submit an FCO-6 form to be recognized as a Graduate Student Organization.
Your organization should be registered on BoilerLink.
 

-- Funding Amount --

Exact funding amount will depend on each individual application;

however, maximum is set at $1,500

 

-- Deadlines and Review Schedule --

There will be six funding periods for 2019-2020: three during both the Fall and Spring semesters

Next Deadline: November 6, 2019

See the Grants Main Page for a Full List of Submission Deadlines

-- Applicant Eligibility --

Only graduate student organizations that are Recognized Student Organizations (RSOs)

with the Business Office for Student Organizations (BOSO) and Recognized Graduate

Student Organizations (GSOs) by PGSG are eligible to apply and receive GSOGA funds.

 
  1. All GSOs seeking GSOGA funds must register annually with the Student Activities Office (SAO) as a graduate student organization.

  2. The GSO must be in good standing with SAO, the Business Office for Student Organizations (BOSO), and PGSG in order to be eligible for funding or to use funds that have been appropriated to them through the GSOGA committee.

  3. All GSOGA funds must be used in accordance with all University, Graduate School, SAO, and BOSO, and PGSG regulations.

  4. The Symposium and GSOGA Grants cannot be used in tandem to fund the same events (i.e. GSOs that have applied for or been awarded GSOGA funding can apply for the Symposium Grant, provided that the event was not listed on their GSOGA application and meets the Symposium Grant Criteria).

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***Please note that our formatting instructions have changed. Be sure to follow the instructions below and see the example application!

 

Your application should be compiled into a single Google Doc with the title being the year, the month of the application deadline, and the name of the primary GSO.

Ex.  2019_08_We Love Cats

Your document will be 6 pages. The first page will be a cover page and the following pages will be essays (prompts below). Please use Arial size 11 font and ensure each essay is only a single page with 1” margins. Your budget table and any figure legends may use smaller font, but no less than size 9.

Page 1: Title page

The first page should include the following information: 

  • Primary GSO

  • Total Income ($$)

  • Total Expenses ($$)

  • Amount requested from PGSG ($$)

Page 2: Description of your GSO

Please describe your GSO and what kind of events you host. This will give the reviewers an opportunity to learn more about your organization.

Page 3: Description of the events

Please describe up to 5 specific events or types of events your GSO will host. Please do not describe more than 5 types of events. For each event, please discuss the following:

  1. Where is the event taking place?

  2. What specific activities will occur at the event?

  3. How many students, faculty, staff, or other community members are expected to attend the event?

Page 4: Benefits of your organization and events

Please indicate the benefits of your organization and the events put on by your organization to graduate students at Purdue University using the following discussion points:

  1. What academic and professional development benefits does your organization present for Purdue graduate students?

  2. How does your organization contribute to the quality of life of Purdue graduate students?

  3. What number of graduate students do you expect to attend your events or benefit from your organization?

  4. How do your events benefit the community as a whole (including any benefit to undergraduates, faculty, or members of the Greater Lafayette community)?

 

Pages 5: Budget table

Please provide a detailed budget table. Your budget should be broken down into two parts: 1) Income and 2) Expenses. The amount that you request from GSOGA should equate to the difference between the two.

  1. Income: List all sources of income, along with amounts anticipated/received, for the application period.

  2. Expenses: List all events planned by your organization for the application period. Include the number of graduate members and non-members (faculty, undergraduates, etc.) that have or will attend each event. Include an itemized budget for each event, including quantities and price for each item.

 

Page 6: Budget justification

Please provide a description and justification of your budget. Discuss the following points:

  1. What will the GSOGA money be spent on?

  2. What efforts have been made to reduce costs?

  3. What other funding has been solicited?

 

****NOTE: Your budget table may go on to page 6 but ensure that your budget and budget justification fit on two pages. You will be penalized if this information does not follow the formatting instructions!

APPLICATION RUBRIC:

Please pay careful attention to the rubric provided below to ensure the best possible outcome.

When Ready, SUBMIT Your Application through the Online QUALTRICS PORTAL

 

 

 

 

After completing the application, the survey will provide you with a pdf of your responses. It is the applicant’s responsibility to double-check the completion and accuracy of your responses.

- Vice Chair Office Hours - 

If you would like in-person help with your application, the GSOGA Grant vice chair will be available on the following days at the Purdue Graduate Student Center (PGSC), room 108 from 5pm to 6pm:

● October 31st, 2019
● November 26, 2019 **note this is a Tuesday because of Thanksgiving
● January 7th, 2020 **note this is a Tuesday because of New Year's
● January 30th, 2020
● February 27th, 2020
● April 2nd, 2020

Please reload

-- Application Instructions --

Important Notes: ​​

  • Each organization may only submit one application per GSOGA application deadline.

  • Each organization may only receive one award per fiscal year (Example: 2019-2020 academic year).

  • Incomplete applications will NOT be considered for funding, so double-check completion status prior to submission. You may email the GSOGA Vice-Chair to confirm that your complete application was received. 

  • Refer to the GSOGA Funding Restrictions document for limitations on funding.

 
 

-- Application Rubric --

There are 10 criteria (each worth 5 points) for a possible total 50 points

 

-- Allocation Process --

Each GSO treasurer will be notified by e-mail of their funding status and

GSOGA funds will be distributed through the GSO’s BOSO account.

These funds are intended to support GSOs, not necessarily a specific event.

-- GSOGA Annual Report --

Your organization will need to submit an annual report within 1 calendar year of receiving a GSOGA grant or before submitting your next GSOGA grant. This annual report should be submitted via the link below.

 

Your annual report should be compiled into a single Google Doc and titled with the year, month of funding, name of your organization, and “annual report” (see below for example)

Ex.  2019_08_We Love Cats_Annual Report

Please use Arial size 11 font and 1” margins. Your budget table and any figure legends may use smaller font, but no less than size 9

 

Page 1: Title page

The first page should include the following information: 

  • Primary GSO

  • Funding round of GSO award

  • Amount awarded

 

Page 2: Budget report

Please report the actual amount spent on your events. Include the budget table from your application with additional columns showing the actual amount spent and the difference between the amount requested and actual amount (amount requested - amount spent)

 

Page 3: Additional details

Please provide any additional details you think are important for the Grant and Allocation Committee to know about the way you spent your funds.

 

FAILURE TO SUBMIT AN ANNUAL REPORT:

If your organization fails to submit an annual report, your next GSOGA application will be docked 10 points until your annual report is submitted to bring you back to good standing.  

 

-- Funding Restrictions --

Funds may not be used to fund any of the following. If any organization is found to have used GSOGA funds for any of the following, their eligibility to receive GSOGA grants in the future will be affected.

  1. Anything found in violation of law and/or Purdue University rules, regulations, policies and procedures  

  2. Plaques, prizes scholarships, awards, trophies, or medals, or other related gift items  

  3. Telephone, electronic facsimile, internet, cable, or communication device charges  

  4. Firearms, weapons, or ammunition  

  5. Tobacco or tobacco-related products  

  6. Illegal or illicit substances or devices  

  7. Controlled substances  

  8. Pornography or other products that are demeaning or degrading to people  

  9. Any court actions  

  10. Costs or litigation against Purdue University, of its employees in fulfillment of their duties, or against its students  

  11. Are proselytizing or evangelical in nature  

  12. Are intended to be fundraising projects  

  13. Are electioneering or lobbying efforts, activities, fund drives, or campaigns  

  14. Include exotic dancers or anything demeaning or degrading to people  

  15. Equipment purchases for housing units or capital improvements  

  16. Equipment for resale for fundraisers or other purposes  

  17. Equipment designed specifically for use with alcoholic beverages, drugs, or illegal substances  

  18. Furniture  

  19. Gaming equipment intended for use in games of chance  

  20. Communications designed to honor, thank, or congratulate an individual or group  

  21. Communications designed to publicize a fundraising event or to raise funds directly  

  22. Costs for design work for marketing, logos, letterhead, program covers, etc  

  23. Postage (unless publications are paramount to the GSOs mission)  

  24. Travel for organizations  

  25. Personal or classified ads  

  26. Payments to invest in or provide capital for any business or commercial enterprise, or any activity intended to generate profit  

  27. Items or expenses not included in the original GSOGA application

  28. Charity donations

  29. Purchase of beer, wine or other alcoholic beverages 

 

-- Policy Compliance --

It is the responsibility of all RSOs to read and understand all policies and procedures of Purdue University, the GSOGA Board, SAO and BOSO. GSOs that receive GSOGA funding must be in compliance with all policies and procedures at all times. GSOs that are found to be in violation of any policy of Purdue University, the GRAC Board, SAO or BOSO must reimburse any and all funds they received during the time they were in violation of these policies. Furthermore, any GSOs that attempt to defraud or mislead Purdue University, the GSOGA Board, SAO or BOSO will be subject to disciplinary review by the Office of the Dean of Students (ODOS), and those involved may be held individually responsible and criminally liable for any funds received under false pretenses or illegally.  

 

-- Additional Links --

Have Questions about our GSOGA Grant?

Reach out to our GSOGA Grant Vice-Chair for more info @ gsoga.pgsg@gmail.com

Last Updated September 2019 by Purdue Graduate Student Government.

Contact our Public Relations Officerpgsg.pro@gmail.com