Capital Improvement Fund
The Purdue Graduate Student Government is supporting a fund for GSOs who desire to make capital improvements to the spaces provided to them. The spaces occupied by GSOs provide a common area for graduate students to congregate and develop academic and personal connections, which are fundamental for quality of graduate student life and the collegiality of future work.
-- Funding Amount --
The Inaugural Allocation into the GSO Capital Improvement Fund was $10,000:
Funding requests must be more than $100, but should not unreasonably exceed $1,000
PGSG will continue to run this program until depletion of the original allocation or a PGSS decision to desist.
To date, 5 grants have been awarded.
-- Eligibility --
To be eligible for the GSO Capital Improvement Fund, a GSO must:
Maintain a permanent space, such as a break room or commons area,
on the Purdue University – West Lafayette campus.
Demonstrate authorization, from the building in which they are housed,
that they have permission to install/use goods purchase from this fund (see below).
NOTE: Departments that do not have a GSO but have a designated congregation area for graduate students
are eligible to apply for funding. In this case, the application must originate from a graduate student
within the department and be endorsed by the respective department head.
-- Restrictions --
The use of the GSO Capital Improvement Fund must abide by the following:
Funds may not be used for consumable goods, including but not limited to food/drink or food/drink-related purposes (e.g. you can request a coffee machine, but not coffee, coffee filters, coffee cups, etc.).
Funds may not be used to cover the cost of installing or maintaining any equipment purchased through the fund.
Any items purchased through the fund must bear a decal or supplementary note indicating that it was provided by PGSG.
-- Deadlines and Review Schedule --
Applications should be submitted directly to the PGSG President (email@example.com) and will be reviewed on a rolling basis.
The committee will meet and select awardees prior to the meeting of the PGSG Executive Board of the given month.
-- Application --
To apply for the GSO Capital Improvement Fund, a GSO must provide:
A statement describing the how the space occupied by your GSO could be improved by the
addition of these items (not to exceed two pages).
A list of the items to be purchased, as detailed as possible with verifiable ordering information,
delineated by the amount per item and the total costs.
A brief statement from your building deputy authorizing the addition of these items to your dedicated space.
Any supporting or supplemental information will not count for the two page limit.
Caveats: The selection committee reserves the right to reduce the amount of the award or substitute similar items
as determined necessary but will seek assent from the requesting GSO. The PGSG Treasurer will confirm
the items to be purchased and the award amount before purchase of the requested items.
-- Selection Criteria & Restrictions --
The selection committee shall comprise:
PGSG Treasurer, PGSG Senate Chair, GRAC Committee Chair, and GSOGA Vice Chair.
The PGSG President will cast only a tie-breaking vote when necessary.
The selection procedure:
The selection committee shall vote for one of three outcomes:
approve the award as submitted,
approve the award with changes, or
deny the request.
If the committee approves the award with changes, the PGSG Treasurer will communicate the suggested changes for assent to the GSO no later than one week following the decision of the selection committee.
The GSO will have two business weeks to assent to the changes, or it shall forfeit the entire award.
If the GSO rejects the suggested changes, the award will be denied.
Any GSO whose application has been denied may reapply for the GSO Capital Improvement Fund at any time. Written feedback for the decision of the selection committee will be provided on request.
It is strongly encouraged that re-submitted applications address any concerns previously raised.
A majority vote of the committee is needed to approve the award. Any member of the committee with a conflict of interest will be required to abstain from the vote, and this information
will be provided along with the award decision.
The number of awards approved in a given selection period shall not be limited, except where the amount requested from the fund exceeds the amount remaining in the fund.
-- PGSG Monetary Allocation and the GSO Capital Improvement Fund --
Any amount remaining in the fund at the conclusion of the PGSG fiscal year will roll over into
the same fund until no sooner than the original $10,000 fund is depleted.
Additional funds may be allocated to the GSO Capital Improvement Fund as determined
necessary by the Purdue Graduate Student Government.
The total amount of the GSO Capital Improvement Fund will not be decreased through reallocation
from the fund, nor removed by a new annual budget, for a minimum of 1 calendar year
from the date of creation of the line (March 2017).